Boltworks audits how your locations actually run today, then builds and manages the automations that keep lead follow-up, scheduling, and reporting consistent across every site — whether you've got 2 locations or 20.
New inquiry comes in
Website form, phone, or emailAI triages and replies in seconds
Answers questions, checks availabilityCRM and calendar update automatically
No manual data entryFollow-up and reminders sent on schedule
Nothing falls through the cracksWorks inside the systems you already run at every location
Most multi-location operators we talk to don't need another location to worry about — they need the ones they already have to run the same way, without a manager babysitting each site.
Response time depends entirely on which front desk picks up — and whoever's slowest is losing the booking.
Every new location adds another inbox, another spreadsheet, another thing only you know how to check.
By the time you've compiled the numbers across every site, the month's already over.
The person who could standardize this across locations is hard to hire, harder to retain, and expensive either way.
One connected system, standardized across every location instead of reinvented at each one.
We map how each location actually runs today, find where they're inconsistent, and prioritize the fixes with the biggest return.
One system connecting every location's CRM, calendar, inbox, and phone — so location 5 handles a lead exactly like location 1 does.
Local SEO and AI-visibility content for every location's market, not just the flagship, so each site shows up in local search and AI answers.
Monthly tuning across every location, plus one consolidated report — not five different ones to reconcile yourself.
A phased rollout built for multi-location complexity — not everything switched on at once.
A 30-minute conversation where we map how your locations currently run and flag the biggest inconsistencies between them.
We build and prove out the workflow at a single site first, inside the tools that location already uses — so nothing goes live untested.
Once the pilot's working, we standardize it across every remaining location on a set schedule, typically 2-6 weeks depending on portfolio size.
Monthly tuning across the portfolio, plus one consolidated report — not five different ones to compare yourself.
We'd rather tell you now than waste your time on a call.
If we're going to touch patient, tenant, or customer data across multiple sites, here's how we handle it.
We execute a Business Associate Agreement wherever PHI is involved, in line with HIPAA requirements — before any patient data is touched.
We connect to the CRM, scheduling, and phone systems you already run at each location — we don't create a separate copy of your patient or tenant data.
Our team only has access to what each workflow actually requires, scoped per client — nothing broader, and nothing shared across accounts.
Standard encryption on any data that passes through the systems we build, across every location in the portfolio.
Security and compliance practices above are illustrative for this mockup — confirm actual certifications, signed BAAs, and legal review before handling real client or patient data.
Illustrative results and reviews from engagements with multi-location service businesses — Boltworks is onboarding its first subscribers.
"Response time used to depend entirely on which location picked up the phone. Now every location replies in under two minutes, and I'm not chasing five office managers to make sure it's actually happening."
"Maintenance requests used to sit in whichever property manager's inbox happened to be quiet that day. Now every property gets the same fast response, and I get one report instead of chasing five different spreadsheets."
"In the first two months, every location started replying to new patients in under two minutes — not just the flagship. Booked consultations went up 22% across the group, and I finally trust one number instead of reconciling five."
Boltworks is a small, senior team — not a call center. You work directly with the people building and running your systems.
Every engagement starts with a free workflow audit. From there, you're on one of three plans — priced by how many locations we're standardizing and running for you.
Illustrative pricing for this mockup — confirm real numbers before launch.
Included starting on the Growth plan — available as a stand-alone add-on for Foundation clients who want it sooner.
Ongoing SEO and AI-visibility content for every location's local market — blog posts, location pages, structured data — so each site shows up in Google and gets cited by ChatGPT and other AI answer engines.
Ask about this during your audit →Landing pages and campaign management for Google and Meta ads, market by market, wired directly into the automations already handling your leads — so paid traffic converts instead of piling up in one inbox.
Ask about this during your audit →Foundation clients: available as a stand-alone add-on, scoped and priced separately.
No — this is a done-for-you service, not software you use. We build, run, and manage everything from our side; you don't need to learn a new tool or log into a dashboard unless you want to.
No. We handle the setup and the tooling. You get plain-English explanations and a system your team can actually use.
No — it takes the repetitive, low-judgment work off their plate so they can spend time on customers and the parts of the job that actually need a person.
Yes — that's the point. We standardize the workflow once against your systems, then roll it out location by location so every site runs it identically instead of each manager doing their own thing.
Whatever you already use across your locations — most multi-location CRMs, practice/field-service management software, calendars, and phone systems. The audit tells us exactly what's in place at each site and what we'd connect.
The audit call is usually booked within a few days. Most first locations go live in 2-6 weeks after that, depending on how many sites we're standardizing.
Yes — every engagement starts with a signed scope of work covering what's included, response-time commitments, and pricing. It's month-to-month after the initial rollout period, not a multi-year lock-in, and it's what our 30-day guarantee is built on.
Monthly invoicing with standard net-15 terms. If your finance team prefers annual billing for procurement reasons, that's available too — ask during your audit.
Book a free, no-pressure audit call. If there's nothing worth standardizing yet, we'll tell you that too.